Terms of Service

Effective Date: April 2026

Version: 1.0

Governing Law: England and Wales

By using LedgerPro™ you agree to these Terms. Please read them carefully before using the platform.

1. Introduction

These Terms govern access to and use of LedgerPro™, a legal accounting software platform ("we", "us", "our"). By using the platform, you ("Customer", "Firm") agree to these Terms.

2. Service Description

LedgerPro™ is a cloud-based accounting platform designed to assist UK law firms in managing financial records, including client money. LedgerPro™ provides tools to support compliance with the SRA Accounts Rules 2019.

Important: Ultimate responsibility for regulatory compliance remains with the Customer and its designated COFA. LedgerPro™ does not provide legal or regulatory advice.

3. Roles Under Data Protection Law

Party	Role
Customer (Firm)	Data Controller
LedgerPro™	Data Processor

Processing is governed by our Data Processing Agreement (DPA).

4. User Accounts & Security

Customers must:

Maintain secure credentials for all users
Enforce appropriate access control within their organisation
Notify LedgerPro™ promptly of any suspected unauthorised access

LedgerPro™ supports multi-factor authentication (MFA), session controls, and immutable audit logging to assist with security.

5. Acceptable Use

Customers must not:

Misuse the platform or use it for any unlawful purpose
Attempt to gain unauthorised access to any part of the system
Interfere with system integrity or introduce malicious code
Share login credentials between users

6. Availability

LedgerPro™ is provided on a commercially reasonable basis. Service levels are defined in our Service Level Agreement (SLA).

7. Fees & Payment

Subscription fees are as published at lawledgerpro.com. Subscriptions are billed monthly in advance via Stripe. Failure to pay may result in suspension of access after 7 days and termination after 30 days. We reserve the right to amend pricing with 30 days' written notice.

8. Data Ownership

All Customer data remains the property of the Customer. LedgerPro™ processes data solely to provide the contracted service and will not use Customer data for any other purpose.

9. Termination

Either party may terminate this agreement with reasonable notice. Upon termination:

The Customer may export their data
Data will be retained for up to 30 days unless a longer period is required by law
After the retention period, all Customer data will be securely deleted

10. Liability

LedgerPro™'s total liability to the Customer is limited to the fees paid in the preceding 12 months. Nothing in these Terms excludes or limits liability for:

Death or personal injury caused by negligence
Fraud or fraudulent misrepresentation
Any liability that cannot be excluded under UK law

11. Confidentiality

Both parties agree to protect the other's confidential information and not to disclose it to third parties without consent, except as required by law or regulation.

12. Governing Law

These Terms are governed by the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

13. Contact

For legal enquiries: legal@lawledgerpro.com